Sheridan Farmers Market
2007 Rules and Regulations
for Vendors 

 

 

Market Managers Contact Information

Roger Bent (Downtown Sheridan Association) (307) 672-8881 or (307) 751-0708

Renée King (Sheridan College)   (307) 674-6446, ext. 3509

 

Schedule

Dates: Thursdays

· July 19-Sept. 13, 2007 (9 weeks)

Hours: 4:00 p.m.-7:00 p.m.

· All booths must be staffed during all hours of operation for the Sheridan Farmers’ Market.

 

Location

· The Sheridan Farmers’ Market is located in the Whitney Commons, next to the Sheridan Senior Center.  (Please note this is a change from past years when the market was held on Grinnell Plaza; it will no longer be located there.)

· The Senior Center is located 1 ½ blocks west of Main St.  From Brooks St. (1 block west of Main St.), take Smith St. west, the Senior Center is on your right.

· For more information about Whitney Commons, please visit www.whitneycommons.org

 

Fees

· The cost is $10/stall (10’ x 10’ space) per market event.  You may prepay for the entire market season and receive a special discount rate of $80.  Refunds will only be given under extreme circumstances and are at the discretion of the Sheridan Farmers’ Market if you prepaid but miss a market.

· Please sign and return the VENDOR AGREEMENT (page 5) along with your market fees.  Make checks out to Downtown Sheridan Association.  Please retain the 2007 Policies and Procedures for your reference.

 

Market Attendance

· In order to be assigned a permanent space at the market, you must prepay for a minimum of 7 weeks ($70.00) of the market season. The market is more difficult to manage when vendors only come part of the time so priority is given to those that prepay for a 7 week minimum. 

· You are most welcome to participate on a week to week basis if you cannot prepay for the 7 week minimum. Spaces will be available on a first come, first served basis.

 

Set-Up Procedures

Hours: 3:00 p.m.-3:30 p.m. on the day of the event.

· Vendors will forfeit any reserved booth space if they do not arrive before 3:30 PM. Please contact a Market Manager if you cannot attend as scheduled.

· Vendors are allowed to set up their booth space starting at 3:00 PM. Each vendor is responsible for unloading and displaying their merchandise with their own handcarts, wagons, etc.

· Vendors are strongly encouraged to sell product from a booth/table set-up, although selling out of a vehicle will be allowed under certain circumstances.  (For safety reasons, vendors selling out of vehicles will not be allowed to leave until the market closes at 7:00 p.m., even if product is sold out.)

· All tents/canopies must be secured to the ground with sand bags, etc. to weigh down the structure. No stakes are allowed.  PLEASE USE CAUTION WHEN CONSIDERING TENT/CANOPY ANCHORS TO ENSURE THEY ARE NOT A SAFETY HAZARD FOR MARKET PATRONS!

· Vendors should have their own bags or boxes for customers who purchase items.

· All booths should be set up and ready for the public by 3:45 PM.  NO SALES WILL BE ALLOWED UNTIL THE MARKET BELL RINGS AT 4:00 PM!

Tear-Down Procedures

Hours: 7 PM- 8 PM

· Early tear down is not permitted (please make arrangements with a Market Manager if you sell out early).

· Vendors who do not staff their booth space during all hours of the Farmers’ Market jeopardize participation in the future.

· Vendors are responsible for cleanup of their booth space.

· Any additional charges that are incurred by the Sheridan Farmers’ Market as a result of your vending (grease, food stains, etc.) will be the responsibility of the vendor.

 

Vendor Parking

· To make parking more accessible for guests of the Sheridan Farmers’ Market, vendors may be required to park elsewhere than the Senior Center parking area near the market.

· Vendors will be notified about parking options when arriving at the market.

 

Permits/Licensing

· Vendors are responsible for all licensing and permits required by law to sell or promote their product.

1.    FOOD: Food Vendors are required to have a Food License or Temporary Food Service Permit if food is being prepared and served.  Vendors of raw agricultural products that are not processed do not need a Food License or Temporary Food Service Permit. 

a.    Meats sold at the market must be processed under state or federal inspection.

b.   Home-processed goods may not be sold unless made in a licensed kitchen.

c.    Food licenses or permits are available through the Wyoming Department of Agriculture Consumer Health Services personnel

d.   Contact personnel: Susan Mickelson @ (307) 674-6332 or Dwayne Hinz @ (307) 673-0071.

2.    SCALES: Only certified and licensed scales are allowed for selling product on a weight basis (for example, a home bathroom scale is not acceptable)

a.    Scales are certified and licensed by the Technical Services Division of the Wyoming Department of Agriculture

b.   Contact personnel: Albie Mickelson @ (307) 674-6332

3.    PLANTS: Seed or Nursery Stock vendors are required to have a Seed Dealer or Nursery Stock license.

a.    Licenses are available from the Technical Services Division of the Wyoming Department of Agriculture.

b.   Contact personnel:  Albie Mickelson @ (307) 674-6332

· Sales tax collection inquiries should be directed to Mike Romanjenko @ (307) 674-8559.

· Depending upon your product, a copy of these permits may need to be submitted with the VENDOR AGREEMENT (see page 5).

· Please see the attached guidelines from the State of Wyoming Department of Agriculture for more details.

 

Offering Samples

Offering samples is permitted and encouraged during the Farmers Market as long as they are offered in a sanitary manner (please discuss this with your local food licensing representative).

Please use the following precautions if you plan to offer food samples:

· Keep samples in clean, covered containers.

· Vendors should wear hairnets or hats while distributing food samples.

· Use toothpicks or disposable utensils to distribute the samples.

· Dispose of pits, peels, food waste and rubbish in a leak proof garbage can.

· Wash and clean produce.  Have a handwashing station available for employees.

· Use clean, disposable plastic gloves when cutting produce for samples.

· Utensils and cutting surfaces must be cleaned and sanitized.

· Vendors will be responsible for cleaning up after themselves.

 

Etiquette Policy

· Alcohol distribution and consumption by vendors is prohibited. Vendors that show signs of intoxication will be asked to leave the grounds.

· Vendors will not be allowed to dress immodestly or to wear any clothing with explicit logos or wording.

Electrical Services

· Sheridan Farmers’ Market will not provide electrical service to your booth.

· If you provide your own power, please note that noisy or potentially hazardous units will not be allowed.

 

Product Quality

· Items to be sold must be approved by the Sheridan Farmers’ Market committee. If at any time during the

market we find products unacceptable, you will be asked to remove these items from public sale.

 

Displays/Signage

· All displays must be approved by the Farmers’ Market committee.

· Professionally made or computer generated signs are encouraged; however, handwritten signage is permitted if done neatly and if it does not detract from the overall appearance of the market.

 

Selling of Products

All prices, terms of sale, etc. are between buyer and seller only. Vendors may not sell any items not approved or shown in their market application. Market staff has the right to ask vendor to remove any unapproved items from their booth. Any required sales tax collections and remittances are the sole responsibility of the seller. Seller assumes full liability for the products they market or sell and hereby agree to hold the Sheridan Farmers’ Market harmless against any claim of injury, or damage by any buyer, seller, or other persons resulting from the use, consumption, disposition, display, or marketing of seller’s products.

 

Non-Discrimination

Sheridan and its Farmers’ Market committee welcome all regardless of race, creed, color, sex, religion, sexual orientation, age, nationality or marital status.

 

Special Events & Entertainment

To enhance the market and to provide added value for our customers, we will seek to schedule various forms of entertainment and activities throughout the market. These are usually inexpensive and have proven to add to the overall atmosphere of the market.

 

On-site Security and Indemnification

Despite arrangements made by Sheridan to provide excellent security protection for vendor properties, the parties of the City of Sheridan, Senior Center, Downtown Sheridan Association, Sheridan College, Whitney Benefits, and Sheridan Farmers’ Market are not financially liable for losses or damages of any kind. The aforementioned parties are not responsible for any injury, theft, or damage to either the buyer or seller, or their property arising out of or pertaining to preparation for or participation in the Sheridan Farmers’ Market; whether such injury, theft or damage occurred prior, during, or after the market. Seller further agrees to indemnify and hold the aforementioned parties harmless of any claims for such injury, theft, or damage.

 

Sheridan Farmers’ Market Admissions

The Farmers’ Market will be made up of a combination of Grower/Producer Vendors, Food Vendors, and Handmade Arts and Crafts Vendors. Because the Sheridan Farmers’ Market is built around the number of Grower/Producer vendors, our primary emphasis will be on these vendors.

 

Craft vendors are admitted to the market after a review by a committee. All Crafts must be hand made by the vendor wishing to sell their craft, to be considered. Craft vendors will then be admitted with a limit on the number of similar products.

 

Food vendors will be admitted based on the type of product needed at the Farmers’ Market. We will look at the different types of food being offered and determine what types will enhance the market and be the most attractive to our customers.

 

*** When admitting vendors, preference is given to vendors that have supported the market in the past. These vendors have supported the market in past years and have proven that they are willing to attend the market, pay their fees, and be supportive of the policies and procedures. These vendors are admitted first during the application process. Once these vendors have been admitted, the remaining spaces are assigned to new vendors. We reserve the right to refuse admittance to any vendor that we feel does not meet the eligibility requirements.

 

SHERIDAN FARMERS’ MARKET

VENDOR AGREEMENT

2007 Season

 

NAME  .   

 

BUSINESS NAME  .   

Address_________________________________________________________ .    

CITY    STATE   ZIP     .   

    DATE  PHONE  .   

EMAIL ADDRESS (most appreciated) _____________________________________

 

PRODUCT DESCRIPTION____    ______________________________________

 

 

• I commit to attend   ___ weeks of the Sheridan Farmers’ Market and include a prepayment of $______.  (I understand that a 7 week minimum commitment is required to secure a permanent space at the weekly market.  If you commit to 9 weeks of the market, you receive a permanent location and a special discount of 1 week free, for a total of $80.)
• Enclosed is my check for $_____   (make checks out to Downtown Sheridan Association).

  

 

Please submit copies of the following, if appropriate, with this application

to verify your ability to sell at the farmers’ market:

 

• For processed food vendors, copy of current food license
• For seed dealers, copy of current seed dealer’s license
• For nursery stock vendors, copy of current nursery stock license

 

I have read and agree to abide by the Sheridan Farmers’ Market Policies and Procedures. I understand that I risk suspension from all future markets if I, as a vendor/participant, refuse to comply with these rules and that market fees I have paid will not be refunded.

 

 

SIGNATURE   DATE   

 

Please return this application, fees, and any requested documentation to…

 

Roger Bent

Downtown Sheridan Association

PO Box 13

39 N. Scott St.

Sheridan, WY  82801